Greeting Table (Welcome
Ambassadors early team)
Hospitality Team
Information Table (Welcome Ambassadors early team)
Information Table and Foyer Clean-Up (late team)
Prosperity Team
Sound Assistant
Welcome Ambassadors (early team)
Children’s Program (10:30 a.m. to 12 p.m.) -
two people
Get involved in helping to provide the CSL-Olympia children with the
spiritual tools they need to live joyful, successful lives. Contact Camille
Fastle for specific requirements.
- Receive curriculum via e-mail the week prior to your shift
- Arrive promptly at 10:30 to help set up the room
- With your partner, follow the curriculum, including song,
reading and crafts.
- After service, help clean up the room and restore it to its
original condition.
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Communications
Communications volunteers will focus on keeping current and prospective
members up-to-date with information about programs and services at the Center
for Spiritual Living—Olympia.
Current needs:
- Website: content editing, online calendar,
back-end technical support
- Bulletin board: keep it updated and fresh
- Publications: eNewsletter, weekly
announcements
- Photographer: digital photos used in
website, PowerPoint, displays
- Social media: keep the Center’s facebook
page active and lively, send out facebook event notices
- Video: videographer with video-editing
skills for online posting
- Media relations: news releases, features,
public service announcements, newspaper calendar listings
- Other ideas for sharing your unique skills
and talents?
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Early Team Foyer Set-Up
Buffie Finkel, team leader.
Altar Set-Up (10 to 10:20 a.m.) - one person
Bring your creativity to the front of the sanctuary with concept, design, and
set-up of a unique weekly altar.
- Set up small white folding table (labeled "Altar") from behind sanctuary
- Create an altar around the theme of the day’s talk, or a
simple set-up of drapes and real or artificial flowers, candles,
etc.
- Light candles before music begins at 10:30 a.m.
- Sit at information table, sharing wisdom, until service
begins.
Welcome Ambassadors (10 to 11 a.m.) two people
Greeting Table
-
Get the sandwich board from the foyer closet and go out the double doors by
where the couches and info table currently are, put at the corner near the road.
-
Set up one small folding table, from foyer closet, at the post facing the double
front doors.
-
Cover with a cloth and decorate as desired with candles, art, seasonal flowers,
etc.
-
Set items from Greeting box on table.
-
Get the Name Tag holder from its nail, and box of new name tags out of foyer
closet, set on table in front lobby area.
-
Set out the “program recycle” box on a folding chair near the inside of the
double sanctuary doors
-
Set a chair inside the sanctuary doors and place the Prayer Request Box on it.
- Warmly greet attendees, hand out programs, answer questions. Greet people
coming in, assist them with name tags, hand out programs
- Direct newcomers to information table, meditation room, or into the Sanctuary to
listen to music. Let them know about hospitality or potluck.
Information Table
- Get one white banquet table from the foyer closet (or behind
the altar) and set it up in front of long bench
- Cover with a cloth and decorate as desired with candles,
seasonal flowers, etc, allowing plenty of space for information.
- Roll out the bulletin board from inside the sanctuary doors.
Position it lengthwise in hallway behind greeting table. Remove
the cloth, fold it neatly and place inside the information table
box.
- Cover the two foosball tables with cloths.
- Stuff programs with this week’s announcements during lulls
in the entry.
- Greet visitors and members while passing out programs,
assist them with name tags
- Be at information table before service to share info on how
to become a member, answer questions
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Hospitality Team
Coffee Set-Up (10 to 10:30 a.m.) — two people
- Bring one quart of half-and-half.
- Get cart from behind sanctuary with large coffee maker
- Carry large coffee maker to classroom #1 and plug in to
begin heating. (Allow 20 minutes to heat)
- Load cart with items from cabinet and bring to food prep
classroom:
- service items: cups, plates, utensils,
napkins, sugar, tea, stir sticks filters, water
pitcher, coffee and hot water carafes
- cleaning items: dish soap, dish cloth,
drying cloth snack donation container
- one large coffee maker and one small coffee
maker.
- Plug in coffeemaker by 10 a.m.
- Prepare coffee beginning with hot water in the small coffee
maker.
- Pour that into carafe, then prepare decaf coffee in small
coffee maker.
- Prepare regular coffee in large coffee maker. Push cart to
front lobby, opposite main entry doors.
- Use extension cord to plug coffee pot into wall.
General Hospitality (10 to 10:30 a.m.) — one person
- Bring half gallon of juice and a baked good (optional)
- Arrange food brought by community members, supplementing with cookies from
cupboard, if necessary.
- use cart for beverage service
- Set out 2 white recycle bins filled with green recycle trash bags and one
smaller white trash bin with white liner for non-recyclable items.
- Place along office wall in foyer.
Potluck Set-Up (last Sunday of the month) - many hands!
- Set up two banquet tables (there are extra tables behind altar) in front
entry area to side of doors.
- Cover with cloths from the seasonal colors box.
- Find extension cords in cupboard (possibly in Altar cupboard), set out hot
trays, platters, tableware as needed.
Clean-up (12:40 to 1 p.m.) — two people
- Clear banquet tables
- Give snack money collected to treasurer or prosperity
stewards
- Roll cart to classroom #1
- Wash any dishes and coffee makers.
- Dispose of extra food (or take home)
- Return all items to left hand cabinet behind sanctuary wall,
replenishing service items
- Put cart along wall across from cabinets
- Place white recycle bins on bottom of cart
- Let team leader, Caroline Fenn, know about any items needed
- Lock cabinet
- Take tablecloth home for washing and return it the following
week
- Take stainless silverware home for washing and return it the following
week
- Take home any recycled items
- Dispose of recycle trash from both food prep area and front
in green composting bin in rear parking lot and non-recyclable
trash from small bin into dumpster.
Late Team
Molly Bagshaw, team leader
Information Table, Foyer Clean-Up (12 to 1 p.m.)
1st person -
- Answer questions, find answers to questions on the spot or
give them the name or phone number of a council member.
- Help people sign up for classes. (Whoever is giving the classes needs to come
check and pick up their sheets, otherwise put sheets in
information binder if deadline does not occur before the next
Sunday.
- After service, during hospitality time, share information on
how to become a member, answer questions.
2nd person -
- As you leave the sanctuary, collect any leftover programs
and papers in pews as well as the recycle box.
- Sort out programs as you sit at the table. Re-stuff
programs with prayer requests and sort other items into
recycling as appropriate. Put programs into “greeting table”
box for next week
- Help teammate answering questions, etc.
At 12:45 p.m. -
- Take out the purple cloth, cover the bulletin board and roll bulletin board back into the sanctuary
- Give filled-out prayer request forms to the Practitioner.
- Put all written material about Membership into the white
binder, and all other still timely written material in to the
pink binder.
- Put clipboards, pens and other items into the “info table”
tub and put into foyer closet along with the table and the
nametag rack.
- Give any lavender forms to the Compassionate Care team
member (Ann Aubuchon).
- Return the Name Tag holder to its nail on the wall in the
foyer closet.
- Break down greeting table, decorating items into “greeting
table” tub and put into foyer closet, and tablecloths into
fabric basket.
- Using hand-vac (by the cabinet behind the altar), or the
regular vacuum (inside the sanctuary doors), clean up any crumbs
from hospitality
- Bring in the sandwich board from the cement outside of the
hospitality area, place in foyer closet.
- Take garbage from foyer can and empty in outside dumpster.
Replace with a garbage bag from foyer closet.
- Put recycled Program items in recycle bin in parking lot.
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Altar Take-Down (15 minutes after the service) - one or two people
Blow out the candles and let them cool before moving them.
The following items are returned to the right hand cabinet behind the altar
area:
- Fold all cloths and return to the plastic tub marked
Seasonal Colors
- Return all candles and any small candleholders
- Return any stones or other decorations
- Return any imitation flowers – do not put any fresh flowers
back in the cabinet. Person who brought them is responsible for
them.
- Stack any cement bricks inside the cabinet
- Neatly arrange large candleholders between cabinets
- Fold and store the altar table to the left of the cabinets,
against the wall.
- Lock the right hand cabinet
- Use hand-vac at left of cabinets to vacuum up any debris in
sanctuary or piano area
- Turn off sanctuary lights at switch across from cabinets.
The three sliders should be pushed to the top position, then
push in the oval buttons to turn off the lights
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Prosperity Team
During service, plus 15 minutes after service. Two people collect, document and account
for weekly Sunday collections. Requires familiarity with how to handle, count
money, ability to maintain confidentiality.
- As you come in for service, pick up the prosperity baskets
from the storage closet
- Take the box of “equipment” out of the top basket before the
offering
- Read prosperity statement aloud with the minister and the
congregation
- Collect donations during the offering
- When you get to the back of the church count the number of
people in attendance at the service
- Take the baskets with you to your seat
- After the closing circle, bring the donation baskets to the
practitioner on duty for a blessing
- Get the equipment box from the foyer closet and go to
classroom #2 and count donations received with second person as
verifier, filling out a verification slip in duplicate
- Stamp the back of checks received with endorsement stamp
- Give one of the verification slips to the minister
- Put the other verification slip in an envelope with the
donations, seal it, and give it to the treasurer (Michael
Stuart) or if he is not there, give it to another council member
- Return the donation baskets and equipment box to the lower shelf of the
foyer closet
- The box of equipment should contain: pens, envelopes,
verification slips, endorsement stamp, calculator
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Sound Assistant (9:15 am - 1 pm)
- Unpack and set up sound equipment.
- Assist with sound checks, microphone placement.
- Provide feedback to Sound master during service, of sound
quality issues.
- Make copies of the service from the master CD.
- Give one copy to each of the Children’s Program volunteers.
- Sell copies to community members for $5.00 each.
- Assist Sound Master in putting away equipment.
